choice to embark on a new business enterprise within our borders
is a sound business decision.
County’s business community includes headquarters for international
financial service companies, leading law firms, and major national
retailers. As a business person, you can take advantage
of the many features, services, and amenities that make Nassau
County a great place to live and work. A motivated
work force and unique quality of life combine to make Nassau County
among the most desirable business locations in the entire nation.
filing a business or corporation, you are taking an
important first step in establishing your business. To assist
in complying with the legal obligations of filing and establishing
your business, I have created this brochure to explain the
procedures to be followed in order to properly file a business
name or corporation here in Nassau County.
you begin your new endeavor, I wish you all the best for a bright
and prosperous venture.
Doing Business As (D/B/A) Certificates (Assumed Name Filings)
In accordance with New York State General Business
Law (Section 130), the County Clerk accepts and files certificates
of persons conducting business under an assumed business name. These
transactions are commonly referred to as D/B/A (Doing Business As)
The General Business Law requires that individuals
or partners conducting commercial activity under a name that is not
their real name must file D/B/A certificates with the County Clerk.
The law requires that D/B/A certificates contain
specific language. Forms are available on the Nassau County Clerk
website in PDF format, which can be printed from your computer. Forms
are also available at legal stationery or business supplies stores.
A filer may also consult an attorney to draft the appropriate forms,
particularly if filing a partnership.
Once filed, a D/B/A is a
public document. It is viewable on the Clerk’s database and
a filer may receive offers from individuals seeking to do business.
This office does not provide names or addresses for these solicitations,
but cannot prevent people from searching the Clerk’s D/B/A
records and making their own lists.
Original D/B/A Filing
Prior to filing an original D/B/A, the filer should
review business names already assigned to confirm that the desired
name is available. This information is available for public viewing
at the County Clerk’s Office.
Once it has been determined that the proposed name
is available, complete a Certificate Of Conducting Business Under
An Assumed Name For Individual form for a Sole-Proprietorship or
Certificate Of Conducting Business As Partners form for a Partnership.
Carefully complete the form in BLACK INK but DO NOT SIGN until in
the presence of a Notary Public. A Notary at the Clerk’s Office
can witness your signature at no charge if you wish.
All forms must be originals. Copies are not acceptable.
The forms must be presented to the clerk for filing accompanied by
the filing fee. The fee is $35 in cash or a money order payable to "Nassau
County Clerk" (We do not accept personal checks) and includes
the filing and receipt of two certified copies for the filer’s
records. Additional certified copies are available
for $5 per copy.
A certified copy is normally required by banks when opening a business
D/B/A applications can be mailed directly to the
Office. Send in a notarized business certificate accompanied with
the appropriate fee.
Tax Identification Number Information
To obtain a Federal Tax ID number,
999 Stewart Avenue
Bethpage, New York 11714
1 (800) 829-4933; (516) 576-7428
For information regarding New York State Department
of Taxation and Finance Resale Certificates, contact:
York State Department of Taxation and Finance
Attn: Sales Tax Information Center
Bldg. 8 - Room 957
W A Harriman Campus
Albany, New York 12227
Telephone: (518) 485-2889
Incorporation And Partnership D/B/A'S
This office also records two other business related documents filed
with New York State: certificates of incorporation and limited partnership
filings. These forms can be obtained from legal stationery or office
Certificates of incorporation, amendment and discontinuance are processed
through the New York State Department of State. The State provides
corporation records to the County Clerk's Office.
Limited partnership agreements, amendments
and dissolutions have been filed with the New York State Department
of State since August 1991. However, the County Clerk's Office
maintains the corporation and limited partnership papers that have
been filed here. The Clerk's Office accepts certificates of discontinuance
for limited partnerships filed here unless there were subsequent
filings with the Department of State.
Corporations, Limited Partnerships, Limited
Liability Companies (LLCs) or Limited Liability Partnerships (LLPs)
must be filed with the Department of State, Division of Corporations. Call (518)
473-2492 for more information. These papers cannot be filed
at the County Clerk’s Office.
For information regarding
incorporations, LLC and LLP’S and not-for profit corporations,
Department of State
One Commerce Plaza
99 Washington Ave, Suite 600
New York 12231-0001
You may also wish to consult an
Business Resources To Get You Started
Small Business Development Center
SUNY College of Technology at Farmingdale
Farmingdale, NY 11735
Telephone: (631) 420-2765, (631) 370-8888
Fax: (631) 370-8895
SCORE (Service Corps of Retired Executives)
40 Main Street, 3rd Floor
Hempstead, NY 11550
Telephone: (516) 572-1989; 1 (888) 433-3632