How do I determine if a vendor is already in the County’s master vendor file?
The Claims Department (also referred to as the Vendor Claims section of the Comptroller’s Office) uses FAMIS to manage vendor payment addresses, while the Purchasing Department manages vendor main contact information through ADPICS.

To find a vendor in FAMIS:

Enter the vendor’s federal ID number or individual social security number on screen FAML5460.
If the vendor is not found, enter the vendor’s name on screen FAML5450. You may have to try different variations of the name.
Once the vendor’s federal ID number or social security number is found, enter it on screen FAML5460 to review the vendor’s payment information.
Also review the vendor’s payment addresses by using the F6 key and review for multiple addresses using the F5 key on screen FAML5461.
If you intend to process a requisition through the ADPICS system, you must make sure the vendor is also listed in ADPICS.

To find a vendor in ADPICS:

Enter the vendor’s federal ID number on screen PCHL5200. If the vendor is not found, enter the name on screen PCHL1200.

If the number and all variations of the name are not found, it is safe to presume the vendor is not in the County’s master file.

Show All Answers

1. How do I determine if a vendor is already in the County’s master vendor file?
2. How can a vendor be added to the County list?
3. Can I make a change to a purchase order that has already been approved?
4. When a vendor completes and returns a claim form, what is considered valid ‘original supporting documentation’?
5. I ordered a department supply without having a purchase order in place. How can I get payment to the vendor?
6. How can I find out if a blanket purchase order expired?
7. Can I “reactivate” a past temporary vendor?
8. Who may initiate a contract?
9. Will I have a problem if the shipping charges on my order are less or greater than estimated?
10. I am having trouble making an entry into FAMIS or ADPICS. My documents keep rejecting. What do I do?
11. My contract has been encumbered in FAMIS. Can I begin to submit claims?
12. I do not see my question answered here.